Marketing Coordinator (Part-Time)

Primary Purpose & Function

We are looking for a highly organized and versatile Marketing Coordinator to join our team in a part-time capacity. In this role, you’ll be instrumental in supporting the execution of multi-channel marketing initiatives that engage our prospects, educate our clients, and support our sales efforts. 

Reporting to the CEO, you’ll be responsible for marketing, event, and social media coordination, while assisting our Marketing agencies and internal stakeholders to meet project timelines. The ideal candidate is a strong project manager, has a background in social media and marketing, and is comfortable operating independently in a fast-paced and service-driven environment. 

This is a part-time position (20 hours/week, W2) and will be remote based in CA, with the ability to visit the HQ office in Lafayette, CA monthly. Preferred shift is Monday through Friday, 11 - 3 pm PT, but is extremely flexible. 

The hourly rate is $27-32 / hour, based on experience. 

Essential Functions & Responsibilities 

Content & Social Media Coordination: 

• Support the creation, editing, and distribution of marketing content & materials including case studies, articles, press releases, presentation decks, as well as website content & updates. 

• Assist external Copywriters by posting approved case studies on Clutch and creating articles for postings 

• Assist SEO agency including updating Xantrion online profiles based on their requirements and providing relevant Hubspot data and reports 

• Assist with scheduling and posting approved social content on LinkedIn and other platforms to build authority and drive engagement. Respond to comments in a timely manner and monitor online reputation. 

• Participate in weekly Sales & Marketing meetings ensuring the alignment of marketing efforts with sales goals and events. 

• Participate in weekly Copy meetings, acting as a project coordinator to ensure deadlines are being met. 

• Coordinate award data submissions and assist in performing company & competitive research as needed. 

Event Coordination & Vendor Support: 

• Provide marketing and administrative support for industry, educational and marketing events, client webinars, and conferences. 

• Manage event logistics including travel requirements, vendor coordination, registrations, marketing & event materials (signage, booth set-up, etc.), catering, AV and any other event needs. 

• Assist Marketing agency with event giveaways including shipping & receiving and research support as needed. 

• Support the planning and execution of any Xantrion HQ events. 

Position Requirements 

• Previous Marketing, Event and Social Media experience required, ideally within an IT Services & IT Consulting environment. 

• Experience with marketing automation platforms, including HubSpot.  

• PowerPoint and LinkedIn Platform Experience.   

• Experience with Microsoft productivity suite. 

• Proven experience successfully working remotely with the ability to operate independently. 

• Excellent written communication & detail-orientation, especially when reviewing technical content or client-facing materials. 

• Excellent project and time management skills with the ability to hit deadlines. 

• Nice to haves include:  

• Basic WordPress knowledge 

• Basic HTML/CSS knowledge  

Skills & Characteristics 

• Marketing Coordination 

• Social Media 

• Event Marketing  

• Content Editing 

• Communication Skills  

• Project Management  

• Time Management 

• Independent as well as good judgement and multi-tasker  

• Detail Orientation 

Performance Metrics 

Performance will be measured using the following information: 

• Execution of multi-channel marketing initiatives 

• Assisting and responding to external marketing agencies in a timely manner 

• Adherence to marketing calendars and marketing deadlines 

• Impactful support to all external and internal events 

• Ability to write Social Media and other marketing content from the Xantrion perspective 

• 360 Review Feedback 

Physical Demands 

• Sitting or Standing for Long Periods: Ability to remain seated or standing at a workstation for extended durations, with regular breaks to prevent fatigue. 

• Viewing a Computer Monitor: Sustained ability to focus on a computer screen for tasks such as reading, typing, and data entry, with appropriate lighting and screen settings to reduce eye strain. 

• Digital Dexterity and Hand/Eye Coordination: Proficient use of hands and fingers to operate office equipment, including frequent alpha/numeric keyboarding, mouse usage, and handling other peripherals. 

• Oral Communications: Engaging in clear and effective verbal communication over the phone, video calls, and occasionally in person, requiring strong speech and active listening skills. 

• Use of Peripheral Devices: Handling and operating devices such as a mouse, headset, and other computer accessories with precision. 

• Basic Ergonomic Adjustments: Ability to adjust seating, monitor height, and other workstation elements to maintain comfort and reduce physical strain. 

• Environmental Awareness: Maintaining a workspace free from excessive noise and distractions to ensure focus and productivity. 

• Occasional Lifting and Moving: Ability to lift and move light objects, such as laptops, documents, and office supplies, as needed. 

• Periodic Travel to Customer Offices: Willingness and ability to travel to customer offices as required, which may involve air travel, driving, ride-sharing, or using public transportation. 

• Periodic Travel to Xantrion’s Office: Willingness and ability to travel to Xantrion's office or shared workspace as needed, which may involve air travel, driving, ride-sharing, or using public transportation. 

Company Policy & Procedure Compliance 

• Follow and support company policies and procedures as well as all local, state, and federal laws. 

• Always maintain confidentiality of company and customer records and information.  

• Maintain a professional image, adhering to Xantrion’s dress code. 

• Must have an existing cell phone (running current Android or iOS). 

• If applicable Xantrion will provide a cell phone, internet connection, and home office equipment allowance. 

When Working Remote 

• Must have a reliable, high-speed internet connection that effectively supports work responsibilities, including video conferencing. 

• Must have a dedicated, secure, and private workspace. Unless arranged by Xantrion, shared work environments, such as coworking spaces, are unacceptable. Client information must always be kept private. 

• Must use Xantrion-provided PC and headset to execute job functions. 

Xantrion is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. All employment is decided on the basis of qualifications, merit, and business needs at the time.